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HERE ARE
SOME
TIPS
FOR
WRITING
LETTERS ASKING FOR PERMISSION
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Your e-mail or letter should have separate paragraphs. |
In the subject line use the word children or kids.
The subject should give clues to the project. |
 Write
your name and school grade. Hello, my name is --, I am a --
grade student from --school |
 Write a short description
of the subject of the project. |
| Write about why you are
doing the project. If it is for a contest, give the URL address
of the contest so they can decide if it’s a good one. If it is a
school website, give the e-mail or URL of your school or teacher.
They may want to contact an adult. |
 Tell them why you chose
to write to them for help. What did you like about their website
that made you write to them. |
 Tell them what kind of
help you need. For example, “ I am writing for permission to
use images or information from your website. I wonder if you have
images or information about ____ that I could use for our website project.” |
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Specifically describe the image on their site that you would like to use.
Give them the webpage address where you saw the picture or information.
The webpage or URL is on the top of the computer screen or at the bottom
of the printed page. You can find out what they call
the image by either putting the mouse on the picture and seeing the “alt
text” description, or you can point to the image and use the right mouse
to click “save as”. That should tell you what they called
the image. |
| They
need to know what you want the image or information for. You can
write about what you want to accomplish with your site and about
the different topics on the site. You can tell them that the image
will be on a page about a certain topic. |
| You may be
able to e-mail a copy of the webpage with the image to them before you
send the page to the internet or “server”. If you can do this, offer
to do that so they san see it first. |
| Explain to them that
you will write or acknowledge where you received permission to use the
image on your website. Explain that the contest or school has very
strict rules about getting and acknowledging permission of the source of
the images or text. Ask them to tell you how to say you have this
with permission. Some websites will give you the exact words to use
if you use their images or text. Many people like “Used with permission
from _____. |
| Ask permission to include
a link on your website to their website. If so, ask them if there
is an image or logo they would like you to use as a link to their
website. |
| Tell
them the deadline for your project. |
| Thank
them for taking their time to read your request. |
| Reply to their
answer and fix your page to fit whatever they need to be comfortable with
your website. |
When you receive permission, add the information to your acknowledgments
page or credits page. Also add their website to your links page. Sometimes
they want a link right near the image.
Try to put it on a separate page because too many links around the
site will send people off your website too soon. |
| If you can't get
permission, thank them anyway and ask them if they have any suggestions. |
| If you don't get
a reply, try again. If that doesn't work, think of another way to
find the same type of image or information. |
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