job application letters sole purpose is to get the recipient to
read your CV. It should be clear, concise and straight to the
point. Here you are simply telling the employer that you are worth
having a look at.
The application letter should
be brief, no more than one page in length. It should be easy
to read and flow through. It should include only the absolute
necessary information. Like most other things, there is a formula
that works extremely well for preparing job application letters.
Following we discuss each paragraph and give you some guidelines.
job application letters:
The style you choose is not important, there are many different
styles of job applications and professional letters, this comes
down to personal preference. However somewhere on the top, whether
it is on the right or left hand sides, there should be your
address and the date. Following this, on the left hand side
you should address it. Ensure you include the name of the person,
their title, company name, address and any position reference
number. This is probably obvious, but ensure that you spell
their name correctly, nothing worse than receiving a letter
incorrectly addressed or misspelled. It gives a poor first impression.
The Introductory Paragraph:
The first paragraph should simply
state why you are writing to them. If it is an advertised position,
mention the position title and where it was advertised. If you
are "cold calling" a company then you should specify
that you are applying for any current or future employment opportunities.
An easy way to start this paragraph
is with the following statement: " Please find enclosed
my CV, which I am forwarding to you as an application for the
main body of job application letters:
The main body of the letter should be two to three paragraphs
at the most. Here is where you tell them what you have to offer
and why they should read your CV. This is a good time to read
the job advertisement again. In one paragraph (two at the most)
you need to summaries your experience and skills, at the same
time, you need to respond to the position requirements as per
Analyze your career and summaries
it in a few sentences, highlight what you specialize in, or
how many years in the industry you might have, or even the level
that you have reached. This paragraph should direct the reader
to your CV and should sell you on some unique points that you
A good way to start this paragraph
is with a statement like this: "You will see from my enclosed
CV...." then go ahead and tell them something about your
career which will immediately get their interest.
The next part of the body of
the letter should be a brief description of your personal skills.
Again read the advertisement and respond to their needs. If
they are asking for someone with good co-ordination skills,
then ensure you mention something to that effect. If it is communication
or perhaps leadership skills they value, then tell them that
you have these. Use adjectives like "demonstrated ability",
"well developed", "strong".
Application Letters Closing Paragraph:
The closing paragraph should ask for some action from the
recipient. This is where you ask for an interview. It should
also state where and how they can reach you, and it should thank
the recipient for giving you the opportunity to apply. You can
include things like "should you require further information....."
Finish the letter by adding
a closing remark, either "yours sincerely", "yours
faithfully' or whatever you feel comfortable with and obeying
general letter writing etiquette. Leave a few spaces for your
signature and then place your full name.
Before you mail the application
letter, read it over again, making sure that it is perfect.
Special attention should be placed to ensure the letter:
- It is not too long.
- There are no grammar or spelling
- That you have answered the
- The application letter flows
and is easy to read.
You might have to type and edit
the letter many times before you are happy with it, but just
remember that the job application letter is just as important
as the CV itself. The letter should invite the recipient to
read the resume, in turn the resume should raise enough interest
for them to want to interview you. The Interview is where you
will demonstrate your skills and abilities.